Plaats

Amsterdam
Nederland
Nederland

Contract

Vooltijds, Onbepaalde duur

Datum gepubliceerd

2026-08-22

Online tot

2026-10-21
EUR 15.00 HOUR

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Office Administrator and Travel Coordinator

eFinancialCareers
Nederland Amsterdam
6 uur geleden

Overview

To ensure the provision of travel coordination and office administration services for AM Best's Amsterdam office.

AM Best's office is based in the finance district of Amsterdam and has a team of approximately 10 analytical staff who provide financial strength ratings to the insurance industry within the European market. There is a broad array of expertise and international background in the team who are supported by a wider business function in Amsterdam and London. The team also work closely with its other office in the US, Mexico, UK and Asia.

Responsibilities

Travel Coordination:

Arrange domestic and international travel, including flights, accommodations, and ground transportation
Prepare detailed travel itineraries and ensure employees have necessary documentation including visas
Track travel expenses and reconcile invoices or expense reports
Adjust travel arrangements and provide real-time support when plans change

Office Administration:

Oversee daily office operations to ensure a smooth and efficient work environment
Serve as the primary point of contact for internal teams and external vendors including managing the relationship with the building service provider
Manage office supplies, equipment, and maintenance needs
Organise and maintain digital and physical filing systems
Assist with preparing reports, presentations, and correspondence, as required
Support HR and Office Management activities such as onboarding new joiners and managing the health and safety requirements of the office
Coordinate meeting logistics, including room bookings and VC bookings
Handle incoming calls, emails, and general enquiries
Organise team events and manage associated social budget

Skills

Experience of researching and booking travel through both an agency and directly
Diary management experience, scheduling meetings, drafting correspondence, handling telephone calls
Dutch language is an advantage
Excellent written and verbal communication skills in English
Proficiency in office software / Microsoft office suite (word, ppt, excel)

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